Texas Cyber Summit

Covid19 Updates

Updated August 17th, 2021

 

From the start, we have committed to hosting a convention that would help protect our attendees from the spread of COVID while staying true to the traditions that makes Texas Cyber Summit Educational, fun and memorable.  As the number of COVID related cases continues to climb, it becomes clear that we need to update our health and safety protocols in order to keep that commitment.  With the Delta variant causing more COVID-19 cases worldwide, including “breakthrough” infections of vaccinated individuals, we must make changes to our COVID protocols including requiring all attendees who attend the live convention to show proof of vaccination or a negative COVID [PCR] test taken within 72 hours of arrival before entering the convention.

Additionally, we have added many FAQs below addressing questions we have received from attendees, including details around the mask mandate and anticipated questions with today’s announcement.  We encourage you take the time to review each of these to help you prepare for Texas Cyber Summit 2021.

We have reviewed Texas SB968 and it does not apply to private events, Do not attempt to use this to avoid following the rules of the conference.

Thank you again for your patience and support.

 

 

Updated April 1st, 2021

 

We want to thank everyone for your patience as we worked through these details and in doing so built an amazing training event to bring to our Texas Cyber Summit Con family.  These last few months have seen many changes as it relates to the pandemic and recommendations from experts around the world, many even in the last week.  In response, we’ve adopted a number of health and safety protocols designed to help reduce the spread of COVID while making the convention educational, fun and memorable for all attendees.  We will continue to evaluate our policies and procedures and follow the guidance of public health officials in order to keep the convention as safe as possible for those who choose to attend in person.

For those who want to stay home, we have the Texas Cyber Summit Virtual Experience, featuring a completely separate event with exclusive programming just for the platform from our amazing learning tracks to our incredible speakers. For those who missed it, last year’s virtual version of TCS Virtual was unbelievable, with multiple streaming channels across three different platforms. Like the live convention, this year’s virtual convention will be packed with the same learning opportunities, goodness and many opportunities to connect and interact on our social platforms, all of which we know will make you happy.

Because of our amazing attendees, we often get asked what you can do to help the convention.  Outside of lending your support and love during this difficult time, which we seriously can’t thank you enough for, we encourage anyone who can be vaccinated, to take the step to protect yourself and your community.  Additionally, we ask that you take responsibility to maintain your health by following CDC guidelines, as we will be.

The very best part of Texas Cyber Summit is the community. We know that you have each other’s backs, that you care for your fellow attendee, and that you will follow the rules because it’s the right thing to do. We trust you to make good decisions and look forward to welcoming you home.

We’ve committed to answering questions about how Texas Cyber Summit will look different this year.  Below is a rather lengthy list of changes that we have put in place to deliver on a quality of the Texas Cyber Summit experience while taking important steps to keep our members and attendees safe.

 

Face masks and reduced attendance

  • Appropriate face masks will be required at all times inside convention venues regardless of vaccination status, in keeping with updated CDC guidelines and City of San Antonio requirements.
  • For the 2021, Texas Cyber Summit will have reduced capacity from prior years. We have worked closely with our hotels the Marriott to determine how many people are permitted in the building space each day and at a given time and taken further steps to reduce capacity to allow for personal spacing.
  • We have reduced the event to two days, Friday and Saturday only. One-day badges will only be available for Saturday.
  • Related to that, there will be no reserved seating, no online booking for each of the briefing sessions, you will be required to arrive to the briefing early and enter the space in staggered and timed fashion, as well as maintain your distance in each line.

 

Room Capacity, Including Academy Learning Spaces

  • All briefing, workshop, village and academy learning venues will have a reduced 2/3rds maximum capacity at all times.
  • We will have approximately 50% fewer attendees to provide for better spacing, personal distancing, traffic flow, and line management.  There will be a one-way flow enforced throughout the room and limited capacity at all times.
  • Additional safety precautions may be enforced, including temperature checks.

 

Traffic Flow, Congestion, and Personal Distancing

  • Badge checks will be expanded across the show to support the capped attendance and spacing.  If you don’t have a pre purchased badge the hotels could be closed to badge-holding attendees only, so we encourage pre-purchase of your ticket.
  • Lines for briefings, trainings and panel briefings will be closed once we reach the 2/3rds reduced room capacity to reduce the number of people congregating in an area and to improve traffic flow. As always, ballrooms will be cleared between briefings and panels and the existing LineCon policy, Rule #5 remains in effect and will be strictly enforced.
  • We will require all attendees to Social distance and not crowd speakers, all briefing rooms will have room managers that will ensure social distance to speakers and trainers is enforced.
  • Other specific changes to improve traffic flow and reduce congestion include.
    • The Concourse between conference rooms will be required to be empty during and after briefings, we will also have longer breaks between each briefing or training, rotating between the spaces.
    • Our traditional attendee evening recruiting and mixer will be modified to ensure the safety of all those attending, watch for updates.

 

Venue cleaning

  • Our venues have adopted enhanced cleaning protocols and are committed to delivering above and beyond the sanitation standards established. If you would like details, we encourage you to check with the property individually.
  • All briefing and training rooms and village spaces will be closed once a day for deep cleaning – once during the day. These closures will happen on a rolling basis, with specific times indicated in the program guide, there will ALWAYS be lots of briefings and workshop options to choose from.
  • Hand Sanitizing stations will be posted at the door of every room, we encourage attendees to utilize these to reduce the spread of all viruses.

 

Other changes

  • Because children under 12 years old are not recommended for the COVID vaccine, the Cyber Kids Track will not be hosted, and there fore not allowed at the event.
  • No one under 18 years old is allowed with-out parental supervision.
  • Reduced Volunteers, we are asking more from out volunteers, so please be patient with them as we adopt to this new way of providing you an excellent event.
  • LineCon – Rule #1 – Anyone caught forging Vax Cards will be reported to authorities
  • LineCon – Rule #2 – No Eating or Drinking in Line, none – whatsoever
  • LineCon – Rule #3 – Wear your mask in-doors to protect your friends and neighbors
  • LineCon – Rule #4 – Do not crowd speakers, no longer then a 3 min conversation
  • LineCon – Rule #5 – Always maintain 6′ distance from anyone who is not with your group
  • LineCon – Rule #6 – Neck Scarfs are not protective, so don’t try to pass them off as such
  • LineCon – Rule #7 – N95, Surgical or medical masks are valid masks, neck scarfs are not.